Time tracking is a great way of improving the efficacy of time management in your organization. But this also raises some questions and concerns with your employee population. It is important to seek the best way to implement this process for a smooth and easy transition. In the long run, you will benefit from improved accountability in your team completing their tasks on time.
Here are some of the most effective tips for easy time tracking run – keep these in mind while implementing your time tracking software into your workplan.
1. Understand the Importance of Time Tracking
Before this can be implemented with your employees, project managers need to grasp the great importance of time management. This will make it easier for them to stress to their teams the meaning, benefits, and purpose of time tracking to improve efficiency. This will also make them more in tune with detecting the reasons behind variations in the team’s work and preparing solutions to improve work times.
Furthermore, project managers should also try and compare the actual time taken with estimated time frames.
2. Track Important Employee Activities Only
Time tracking makes it easier for users to reach their milestones and stick to the program. It is important to keep all functions clear and fully transparent. Nevertheless, the deployment and positioning of software are of the most important in this regard.
Employees should get a full understanding of their performance and make comparisons to the performance of their peers so they can have a good frame of reference to rate their performance. It will help if you also keep tracking their professional growth. This will allow them to choose the best course of action throughout their work that will lead them to more efficient workers.
3. Implement Time Blocking Method
Time blocking is a time management technique that involves dividing your time into different blocks. Project managers can place specific tasks and time frames into blocks and coordinate them throughout the day. But as the project progresses, it should be done in real-time, automated, and consistent with the actions being taken.
As a result, the teams, divisions, and individuals participating in the progress will reach their desired outcomes in shorter times. Gaps and overlap in the processes should be examined carefully as they present a potential roadblock to efficiency.
Time blocking is especially effective when supported with suitable time management software. You can create time-blocking schedules that allow you to keep a close watch on tasks as they progress. You will also find that these tasks can be updated, redirected, and rescheduled easily, allowing for an effective and flexible process.
4. Use Time-tracking Tools to Streamline Processes
Finally, a time tracker such as Tracktime24 provides project managers with a detailed understanding of the workflows of different employees. This can allow them to reassign tasks, improve work speed, and reduce the time to the outcome.
Furthermore, this intuitive app comes with many other features that can facilitate project management and time tracking. For example, a to-do list that can be shared across the network to ensure that everyone is aware of the current objectives. Timesheets are also available to provide important metrics for tasks completed. They can also be compiled into detailed reports to give an at-a-glance view of the current process.